Appendix A: Criteria

KPI Definitions

KPI/Subject Matter

Level of assurance

Definition/criteria

Number of lost-time injuries (employees and contractors)

Reasonable

Lost-time injury (LTI) occurs when a person is injured in the execution of his/her duties and as a result of this injury is unable to perform his/her regular duties for one full shift or more on the day following the day on which the injury was incurred, whether a scheduled work day or not.

The following notes apply:

Days lost are calendar days regardless of whether the injured was due at work or not on any of those days and include scheduled time off
Regular duties are those duties associated with the job description of the injured
Normal daily travel to and from work is only considered as being work related if the transportation is owned, hired or contracted by the company
Restricted work (of light duties) which may follow on from lost time will normally be counted as lost time
If a business unit chooses to continue to use restricted work cases (RWCs) and RWC days, the definition of Restricted Work Cases will apply

Irrespective of whether business units record RWCs or not, the calculation of the lost-time injury frequency rate (LTIFR) will include both LTIs and RWCs and the sum of lost days and restricted days. The employee LTIFR shall be calculated whenever the LTI is reported and communicated.

Lost-time injury frequency rate (LTIFR) (employees and contractors)

Reasonable

The following notes apply:

Days lost are calendar days regardless of whether the injured was due at work or not on any of those days and include scheduled time off
Regular duties are those duties associated with the job description of the injured
Normal daily travel to and from work is only considered as being work related if the transportation is owned, hired or contracted by the company
Restricted work (of light duties) which may follow on from lost time will normally be counted as lost time
If a business unit chooses to continue to use restricted work cases (RWCs) and RWC days the definition of Restricted Work Cases will apply

Irrespective of whether business units record RWCs or not, the calculation of the LTIFR will include both LTIs and RWCs and the sum of lost days and restricted days. The employee LTIFR shall be calculated whenever the LTI is reported and communicated.

It is calculated as follows:

LTIFR: (Number of LTIs X 200 000)/Total man-hours worked

Total man-hours should include visitor hours.

Occupational health incident rate

Reported cases of TB
Reported cases of COAD
Reported cases of pneumoconiosis
Reported cases of NIHL
Reported cases of silicosis; per 200 000 hours

Reasonable

An occurrence of a medically diagnosed occupational disease by the Occupational Medical Practitioner which is reported to MBOD, DMR and/or RMA during the reporting period. However, no immediate decision for compensation is made until pending further investigations results.

These occupational diseases are:

Reported cases of occupational tuberculosis
Reported cases of chronic obstructive airway disease
Reported cases of pneumoconiosis
Reported cases of noise-induced hearing loss
Reported cases of silicosis

Occupational diseases are monitored and reported for employees and contractors.

The occupational health incident rate is calculated as follows:

Occupational health incident rate: (Number of reported occupational diseases X 200 000)/Total man-hours worked

Total man-hours worked include hours for employees, contractors and visitors.

Number of accepted cases of occupational diseases

Reasonable

An accepted case is an approved case for compensation by the MBOD/RMA. An approved certificate is sent to the Occupational Medical Practitioner.

These occupational diseases are:

Accepted cases of occupational tuberculosis
Accepted cases of chronic obstructive airway disease
Accepted cases of pneumoconiosis
Accepted cases of noise-induced hearing loss
Accepted cases of silicosis

Carbon intensity (ktCO₂e/TTM)

Reasonable

	Total emissions from scope 1 and scope 2	in (ktCO₂e per kt)
	Total tonnes mined	in (ktCO₂e per kt)

Carbon footprint – scope 1

Reasonable

Total emissions from Exxaro operations – these include total litres of diesel oil used for primary production activities, fugitive emissions from mining activities and limestone emissions created through mining activities converted to ktCO₂e. The above are all combined and the total scope 1 calculation is performed at head office.

Carbon footprint – scope 2

Reasonable

Total emissions from the consumption of purchased electricity converted to ktCO₂.

Number of level 2 and 3 environmental incidents

Reasonable

Level 0 environmental incidents – Where a potential environmental impact was avoided simply due to a 'moment in time' or an 'immediate clean up' it would be expected that the incident would be rated as a level 0.

Any environmental observations noted during inspections or site visits can also be classified as a level 0

Guiding principles
Duration: Short term (immediate clean-up/remediation – less than a month)

Extent: Impact will be contained within the section/ department or mining area

Sensitivity: The receiving environment is not altered with any or extremely limited impacts on surface and groundwater resources

Biodiversity value: The impacted site has extremely low biodiversity value

Level 1 environmental incidents – A minor environmental incident (level 1) is an internally reportable incident or sequence of incidents, whether immediate or delayed, that results in a minor negative impact on the environment.

Minor environmental incidents are not reportable to the authorities, since they should not result in significant pollution or pose a risk to the public if remedied within the set period
However, should the minor environmental incident/s trigger a non-compliance to any of the Environmental Authorisations the incident must be reported according to the timeframes stated in the said authorisation/s

Guiding principles
Duration: Short term (immediate clean-up/remediation – between a month but less than 1 year)

Extent: Impact will be contained on mine property/mining area/a small area (metres) limited to off-site

Sensitivity: The receiving environment is altered with a limited impaired ecosystem function and with limited impacts on surface and groundwater resources

Biodiversity value: The impacted site has low biodiversity value

Level 2 environmental incidents – A medium environmental incident (level 2) is an internally reportable incident or sequence of incidents, whether immediate or delayed, that results, or has the potential to result, in widespread or localised, short-term, reversible, significant, negative impact on the environment and/or has a moderate risk of legal liability.

In this regard a medium environmental incident may be reportable to the local authorities depending on the applicable legislation, can result in significant pollution and may entail risk of public danger but is not limited to the above.

Guiding principles
Duration: Rehabilitation and remediation strategies will reverse the environmental impact between 1 year to a maximum of 2 years

Extent: Mine and surrounding communities

Sensitivity: The receiving environment is altered, with little natural habitat, with moderately impaired ecosystem function, and with moderately impacted surface and groundwater resources

Biodiversity value: The impacted site has medium biodiversity value

Level 3 environmental incidents – A major environmental incident (level 3) is an internally and externally reportable incident or sequence of incidents, whether immediate or delayed, that result, or has the potential to result, in widespread, long-term, irreversible, significant, negative impact on the environment and/or has a high risk of legal liability.

In this regard it must be noted that a major environmental incident usually should be reported to authorities depending on the applicable legislation, usually result in significant pollution and may entail risk of public danger but is not limited to the above. Major environmental incidents usually remain an irreversible impact even with the involvement of long-term external intervention.

Guiding principles
Duration: Rehabilitation/remediation of more than 2 years

Extent: Local, provisional and/or national

Sensitivity: The receiving environment comprises largely natural habitat, with major impairment of ecosystem function, and major impacts on surface and groundwater resources

Biodiversity value: The impacted site has high biodiversity value

Water intensity – RoM (tonnes)

Reasonable

Water intensity refers to the total water withdrawals (excluding supply to third party, game, farmers) from a resource (not recycled/reclaimed water) divided by RoM, and is expressed as:

Water intensity =	water withdrawals (m³)
Water intensity =	RoM (tonnes)

Skills provision (% of appointment from within)

Reasonable

New definition:
External is: All new engagements and re-engagements

Internal is: Temporary to permanent, learnership to permanent, transfer to artisan and non-permanent employees appointed permanent. Transfer within same BU, transfer between BU, transfer between company, promotion within same BU, promotion between company.

The percentage is calculated as number of external or internal appointments/total number of appointments.

Scarcity skills retention (% turnover)

Reasonable

Turnover %: Last 12 months’ separations (excluding retrenchment and divesting)/an average of the last 12 months’ manpower.

Talent bench – % of clusters (DL to DU) that have at least two EE candidates in the 3A/3B/2A category

Reasonable

Measures the percentage of EE employees on D band that are immediately ready or medium-term ready for the next higher level – against the target of 15%

Count number of D band clusters that have at least 2 Black individuals with 3A, 3B and 2A rating on immediately ready and medium-term cluster
Count total number of clusters on specific D band level, divide number of clusters with individuals on 3A, 3B and 2A by total number of clusters

Talent bench – % of clusters (EL and above) that have at least two EE candidates in the 3A/3B/2A category

Reasonable

Measures the percentage of EE employees on E band that are immediately ready or medium-term ready for the next higher level – against the target of 10%

Count number of E band clusters that have at least 2 Black candidates with 3A, 3B and 2A rating on immediately ready and medium-term cluster
Count total number of clusters on specific E band level, divide number of clusters with individuals on 3A, 3B and 2A by total number of clusters

Number of stoppage directives (includes section 54 in terms of MHSA)

Reasonable

Stoppage (directive) instruction

A stoppage instruction is an instruction issued by an inspector from the Department of Mineral Resources and Energy or Department of Employment and Labour in terms of section 54.(a) and (b) of the Mine Health and Safety Act, Act 29 of 1996 or section 30.(1) – (5) of the Occupational Health and Safety Act, Act 85 of 1993 for occurrences, practices or conditions that, in the opinion of the inspector, pose a threat to the safety or health of employees, to cease operations at the mine or part thereof with immediate effect.

Number of stoppage directives (includes directives in terms of NWA, NEMA and MPRDA)

Reasonable

Stoppage (directive) instruction

A right/authorisation/permission/approval/licence under which has been placed under notice as per a) sections 93 and/or 47 of MPRDA; section 54 of NWA; and section 31L of NEMA, and/or regulation 38 of the NEMA EIA regulations.

Appendix A: Criteria

KPI Definitions

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